Administrative Officer III

 

Salary: $40, 861.92 Annually

 

Description

This is highly complex administrative work. An employee in this class is responsible for performing administrative staff assignments and office management work. Work differs from that of an Administrative Officer II by the complexity of assignments and independent decision making, but an employee is also required allowed to use his/her own judgment where necessary. Direction is received from a higher level officer or department head to assure consistency with policies and procedures. Provide supervision over a moderately sized staff.   Work is performed under the direction of the supervisor and is reviewed through conferences and reports.

 

Duties and Responsibilities

• Assists in planning, developing, and executing operating procedures for an agency or division;
• Participates in the planning and programming of agency activities and assists in formulating work schedules;
• Provides administrative staff support in the areas of fiscal management and other administrative functions;
• Supervises the maintenance of files and records, supplies and materials, and the preparation of reports;
• Prepares budget estimates of funds needed by the organizational unit suggesting needs for additional equipment, supplies, or personnel;
• Drafts appropriate justifications and therefore ensures proper duplication and assembly of the division's budget estimates;
• Ensures compliance with the laws, rules and policies governing budgetary and fiscal matters, recommending when certain expenditures should be made, and informs proper authorities on the availability of unexpended funds to avoid overspending;
• Functions as a representative of the department or division; discusses and interprets agency or division programs and procedures;
• Ensures that personnel are informed of new or revised operating policies and that they are properly implemented;         
• Prepares reports on the operation of the unit for use by higher-level departmental officials;
• Performs liaison work between agencies and representatives of other organizations; confers with supervisor and other officials from other agencies in the development, interpretation and implementation of programs;
• Recommends to supervisor any changes required to current policies and procedures; assures that new and revised policies and procedures are implemented interprets, discusses and explains;
• Performs other related work as required.

Minimum Qualifications

• Bachelor's degree in Business, Public Administration or related field and two (2) years of progressively strong administrative experience OR;
• Associate degree in Business or related field and four (4)progressively responsible administrative experience equivalent to that of an Administrative Officer II OR;
• High School Diploma or it's equivalent from an accredited institution AND six (6) years progressively responsible administrative experience equivalent to that of an Administrative Officer II.

Position Factors

• Considerable knowledge of the policies, rules, regulations and procedures affecting the operation of the agency and division;
• Proficiency in Microsoft Office Word, Excel and Outlook;
• Excellent skills in communicating clearly and effectively;
• Must be flexible, proactive, highly motivated, resourceful, professional and efficient;
• Ability to develop and maintain effective working relationships with members of the Department's staff and other external entities and bodies;
• Ability to interpret and understand complex procedures;
• Ability to prepare and review complex activity reports of the division and/or agency;
• Ability to maintain a high level of confidentiality;
• Ability to remain calm under trying circumstances and work with frequent interruptions;
• Ability to sit and stand for extended periods at one given time.